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October 2009 Board Meeting

Regular Meeting, Board of Directors
Monday, October 26, 2009 7:00 p.m.
System Center

View full October packet in one file.

AGENDA

1. CALL TO ORDER

2. ROLL CALL

3. MINUTES OF PREVIOUS MEETING

*a. Approve Minutes of NSLS Board meeting on September 21, 2009 (Exhibit 3.a. – Attached)

4. REPORTS: OFFICERS

a. President, Kathy Caudill

b. Vice President, Christopher Stewart

c. Secretary, MaryBeth McWilliams

d. Treasurer, Stu Baker
• Understanding NSLS Financial Reports—a mini training session

1. Wire Transfers for the month of September 2009 (Exhibit 4.d.1. - Attached)

2. Statement of Revenues and Expenditures from September 1 through September 30, 2009 (Exhibit 4.d.2. – Attached)

3. Schedule of Expenditures – Budget and Actual from
September 1 through September 30, 2009 (Exhibit 4.d.3. – Attached)

4. Statement of Revenues and Expenditures from September 1 through September 30, 2009 (Exhibit 4.d.4. – Attached)

*5. A motion is needed to ratify Checks/Voucher Register issued from September 1 through September 30, 2009 (Exhibit 4.d.5. – Attached)

5. REPORT: EXECUTIVE DIRECTOR

a. Update on Library Partnership Trust (LPT)

b. Campaign Update

c. Update on Banquet Plans

d. Review of Using Board CoP – demo

e. Bridge Update

6. REPORTS: COMMITTEES, TASK FORCES, LIAISONS

a. Board Development Committee, Richard Lee, Chair (Exhibit 6.a. – Attached)

b. Executive Committee, Kathy Caudill, Chair

c. Executive Session Ad Hoc Review Committee, Kathy Caudill, Chair

1. Minutes from September 21, 2009 meeting and draft minutes from October 19, 2009 meeting – (Exhibit 6.c. – Attached)

2. Reviewed audio tape transcripts of all Closed Sessions of the NSLS Board of Directors. The committee recommends and moves as follows:

Date Recommendation
March 22, 2004: Destruction of tape recording of meeting
Approval of meeting minutes
Minutes remain closed (personnel)
July 19, 2004: Destruction of tape recording of meeting
Approval of meeting minutes
Minutes remain closed (litigation)
October 23, 2006: Destruction of tape recording of meeting
Approval of meeting minutes
Minutes remain closed (litigation)
September 24, 2007: Destruction of tape recording of meeting
Opening the minutes of the meeting (appointment of Director)
June 22, 2009: Recommendation that minutes remain closed (litigation)
July 27, 2009 Opening the minutes of the meeting (appointment of Directors)

The transcript of the two issues to be made public will be filed chronologically with minutes of the NSLS Board. The next ad hoc committee meeting will be held in April, 2010.

d. Finance Committee, Stu Baker, Chair

e. Legislative Committee, Kathleen Pilat/Leora Siegel, Co-Chairs (Exhibit 6.e. – Attached)

f. Management Affairs Committee, Christopher Stewart, Chair (Exhibit 6.f. – Attached)

1. Update on Digital Past Research (Exhibit 6.f.1 – Attached)

*2. Approval of New Documents from LIMRiCC (Exhibit 6.f.2. – Attached)

a. LIMRiCC Explanation of Proposed Amendments (Exhibit 6.f.2.a. – Attached)

3. Review of Proposal for Changes to Van Delivery Service (Exhibit 6.f.3. – Attached)

a. Annual Survey Volume (Exhibit 6.f.3.a. – To be distributed)

g. Nominating Committee, TBD, Chair


7. REPORT: CONSULTANT, ILLINOIS STATE LIBRARY, CYNDY COLLETTI

a. (Exhibit 7.a. – Attached)

8. UNFINISHED BUSINESS

9. NEW BUSINESS

r*a. Approval of Application for System Membership, International Career Institute – Health Science Library (Exhibit 9.a. – Attached)

10. COMMUNICATIONS

11. PUBLIC COMMENT

12. OTHER

13. EXECUTIVE SESSION

Pursuant to 5 ILCS 120/2(c)(21), if any discussion anticipated regarding review of executive session minutes.

*14. ADJOURNMENT

* Indicates that a motion is needed; r* indicates a roll call vote is needed.