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April 2002 Board Minutes

Regular Meeting
Monday, April 22, 2002, 7:00 pm
Fox River Grove Memorial Library

1. CALL TO ORDER:

President William Seiden called to order the regular April meeting of the Board of Directors at 7:12 pm at the Fox River Grove Memorial Library.

President Seiden thanked Merle Gunderman, Director and Glen Williams, Trustee for their hospitality in hosting the NSLS Board meeting. He also introduced Michael Jackiw, Head of Computer Services from the Indian Trails Public Library. Karen Muskopf, Youth Service Consultant, Illinois State Library, and Jim Bradley, Public Information Specialist, Illinois State Library.

2. PLEDGE OF ALLEGIANCE:

President Seiden requested everyone rise and face the Flag and the board and the audience recited the Pledge of Allegiance.

3. ROLL CALL

Directors present: Seiden, Balbirer, Black, Ente, Hinaber, Johnson, Roalkvam, Roth, Stretch, Valauskas, Wallens, Williams

Directors absent: Bishop, Groh

4. CONSENT AGENDA

a. Minutes of Board meeting - February 25, 2002 (Exhibit 3.a.)

c. Wire Transfers for the Month of February (Exhibit 4.c. - Attached)

d. Financial Report Eight Months ended 02/28/02 General Fund (Exhibit 4.d.-Attached)

e. Financial Report Eight Months ended 02/28/02 All Funds (Exhibit 4.e. - Attached)

g. Wire Transfers for the Month of March (Exhibit 4.g. - Attached)

h. Financial Report Nine Months ended 03/31/02 General Fund (Exhibit 4.h. - Attached)

i. Financial Report Nine Months ended 03/31/02 General Fund (Exhibit 4.i. - Attached)

j. Monthly Milestones (Exhibit 4.j. - Attached)

Director Johnson asked that items 4.b. Checks issued from 02/01/02 - 02/28/02 and 4.f checks issued from 03/01/02 - 3/31/02, be removed from the consent agenda

Director Wallens moved for approval of the revised consent agenda. The motion was seconded and approved unanimously on a voice vote.

Director Johnson asked several questions about checks listed on items 4.b. and 4.f. After explanations, Director Johnson moved approval of items 4.b. and 4.f. The motion was seconded and passed on a voice vote.

5. ADDITIONS TO AGENDA

None.

6. UNFINISHED BUSINESS

None.

7. NEW BUSINESS

a. Proposed Budget was presented by Director Johnson, Treasurer. There were some questions. Vice President Roalkvam, on behalf of the Management Affairs committee, moved approval of the budget, which projects a deficit of $200,207. The motion was approved unanimously on a roll call vote.

b. Presentation - e-Board Packets

Don Roalkvam from Indian Trails Public Library and Michael Jackiw, Head of Computer Services, Indian Trails Public Library, demonstrated and discussed the use of board packets disseminated electronically prior to meetings and accessed at meetings via library laptops with wireless connections to library servers. This paperless system has been very well received by Indian Trails Public Library Trustees.

8. COMMUNICATIONS

9. REPORT: SYSTEM DIRECTOR

. System Director Long described the YWCA of Lake County Awards Dinner at which she received a 2002 Woman of Achievement Award.

. Directors who attended Illinois Legislative Day on April 17th shared their observations and experiences. Everyone felt very positive about their meetings with Senators and Representatives.

. Rob Zschernitz, NSLS Applications Administrator, described the many challenges and accomplishments in his job.

10. REPORTS: OFFICERS

Vice President Roalkvam reminded the Board that Sarah Long and Bruce Ente will participate in a panel at ALA on June 15th in Atlanta on creating an effective board.

Treasurer Vic Johnson announced that Dale Lawrence is progressing well with implementation of a new accounting system. Target date for full implementation is July 1, 2002.

11. REPORTS: COMMITTEES, TASK FORCES, LIAISONS

a. Management Affairs Committee, April 29, 2002 (Exhibit 11.a. - Attached)

b. Public Policy Committee, April 29, 2002 (Exhibit 11.b. - Attached)

c. Director Ente said the Library Outreach Committee is seeking volunteers to make presentations on April 24 at Algonquin Public Library and on June 18 at the Wilmette Public Library. (Elk Grove Village on May 7 may also be open) Please contact Bruce Ente.

REPORTS OF CONSULTANT, ILLINOIS STATE LIBRARY ASSIGNED TO NSLS

Karen Muskopf and Jim Bradley, Public Information Officer, reported from the Illinois State Library.

12. CALL OF REPRESENTATIVES

A number of representatives commented on activities at their libraries.

13. ADJOURNMENT

Director Wallens moved to: Adjourn.

The motion was seconded and passed unanimously by voice vote. The Board adjourned at 8:58 p.m.