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February 2002 Board Minutes

Regular Meeting, 2001-2002 Board of Directors
Monday, February 25, 2002 7:00 pm
System Center

1. CALL TO ORDER:

President William Seiden called to order the regular February meeting of the Board of Directors at 7:05 pm.

Mr. Seiden requested everyone rise, face the Flag, and recite the Pledge of Allegiance.

2. ROLL CALL

Directors present: Seiden, Balbirer, Bishop, Black, Ente, Groh, Hinaber, Johnson, Roalkvam, Stretch, Valauskas, Williams

Directors absent: Roth, Wallens

3. CONSENT AGENDA

a. Minutes of Board meeting - January 31, 2002 (Exhibit 3.a.)

b. Checks issued from 01/01/02 - 01/31/02 (Exhibit 3.b.)

c. NSLS Wire Transfers - 01/31/02 (Exhibit 3.c.) Wire Transfers will
be added to future Board financial packages.

d. Financial Report Seven Months ended 01/31/02 (Exhibit 3.d.)

e. Financial Report Seven Months ended 01/31/02 (Exhibit 3.e. Different Format)

f. Monthly Milestones (Exhibit 3.f.)

Director Johnson moved to: Approve the Consent agenda.
The motion was seconded by Director Balbirer and passed unanimously by voice vote.

4. ADDITIONS TO AGENDA

5. UNFINISHED BUSINESS

None.

6. NEW BUSINESS

a. Director Roalkvam, on behalf of the Management Affairs Committee, moved to approve Ex Libris as the new LIAison vendor. Motion passed by the Board unanimously by roll call vote.

b. Electric Library (Exhibit 6.b.) No objections to decision not to renew.

c. Director Roalkvam, on behalf of the Management Affairs Committee, moved to approve the purchase of a new van. This was a budgeted item approved last year. Motion passed by the Board unanimously by roll call vote.

d. Director Roalkvam, moved, seconded by Director Johnson, to approve the purchase of accounting software in an amount not to exceed $47,000. Motion passed the Board unanimously by roll call vote.

Sharon Ball, Multitype Consultant, gave an overview of her position and responsibilities.

Debbie Taylor, Electronic Resources Manager, NSLS, also gave a presentation on her position and responsibilities.

7. COMMUNICATIONS

8. REPORT: SYSTEM DIRECTOR

. System Director Long gave overview of the E-mural project currently in progress.
. Reviewed number of Annual Report delinquencies from member libraries and reviewed proposed letter to be sent to them.
. Library System Finances/Funding - handout with letter and reports reviewed.
. Information and details for Advocacy Day in Springfield, April 17 and for Advocacy Day in Washington, May 7 reviewed.
. April Board Meeting to be held at Fox River Grove
. No March Board meeting will be held.

9. REPORT: OFFICERS

Director Roalkvam encouraged attendance at ALA Advocacy Day in Washington, D.C.
Six people applied for ALA Scholarships. Four were given, instead of three to Public Library Trustees. Recipients will be announced after they have been notified.

10. REPORTS: COMMITTEES, TASK FORCES, LIAISONS

a. Management Affairs Committee, February 11, 2002 (Exhibit 10.a. - Attached)

b. Public Policy Committee, February 11, 2002 (Exhibit 10.b. - Attached)

c. Board Orientation (Exhibit 10.c. - Attached)

d. Director Ente said the Library Outreach Committee is finalizing procedures for future library visits. A schedule of visits will be distributed and Board members are asked to sign up to give presentations.

11. REPORTS OF CONSULTANT, ILLINOIS STATE LIBRARY ASSIGNED TO NSLS

None.

12. CALL OF REPRESENTATIVES

13. ADJOURNMENT

Director Johnson moved to: Adjourn.

The motion was seconded and passed unanimously by voice vote. The Board adjourned at 8:35 p.m.