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October 2001 Board Minutes

Regular Meeting, 2001-2002 Board of Directors
Monday, October 22, 2001 7:00 p.m.
System Center

1. CALL TO ORDER:

President William Seiden called to order the regular October meeting of the Board of Directors at 7:02 pm.

Mr. Seiden requested everyone rise, face the Flag, and recite the Pledge of Allegiance.

2. ROLL CALL

Directors present: Seiden, Balbirer, Bishop, Black, DeFiore, Ente, Groh, Hinaber, Roalkvam, Roth, Stretch, Valauskas, Williams

Directors absent: Johnson, Wallens

3. CONSENT AGENDA

a. Minutes of Board meeting - September 24, 2001 (Exhibit 3.a. - Attached)

b. Checks issued from 09/01/01 - 09/30/01 (Exhibit 3.b. - Attached)

c. Financial Report Three Months ended 09/30/01 (Exhibit 3.c. - Attached)

d. Monthly Milestones (Exhibit 3.d. - Attached)

Director Hinaber moved to: Approve the Consent agenda.
The motion was seconded and passed unanimously by voice vote.

4. ADDITIONS TO AGENDA

None.

5. UNFINISHED BUSINESS

None.

6. NEW BUSINESS

None.

7. COMMUNICATIONS

None.

8. REPORT: SYSTEM DIRECTOR

a. Oral Report

Director Long reported on a meeting with Director of the Illinois State Library, Jean Wilkins, regarding the Collaborative Challenge Grants (see attached). It was agreed that all Library Systems would work together. The four main areas to be explored are: 1) Technology and Automation; 2) Continuing Education; 3) Marketing (publicity); and 4) Statistics and Record Keeping.

9. REPORT: OFFICERS

- Director Ente indicated that Staffing and Succession Planning should be explored.
- Director Balbirer indicated that lack of library science educated personnel should also be explored.
- Director Roalkvam felt recruitment for member libraries should be addressed.
- Director Bishop told of plans for the next Board meeting at Northwestern on November 26. For those interested, a tour before the meeting would begin at 6:30 pm.
- Chairman Seiden discussed HB1785, which becomes effective January 1, 2002, and voiced concern about new rules under the bill allowing "anyone to get a library card from the library closest to him or her."

10. REPORTS: COMMITTEES, TASK FORCES, LIASONS

a. Library Outreach Committee, October 15, 2001 (Exhibit 10.a. - Attached)

See 10.b. below.

b. Extraordinary Board Leadership Workshop Report (Exhibit 10.b. - Attached)

Director DeFiore gave a report on the ILSDO workshop.

Director Ente gave an overview of both the Library Outreach Committee meeting (10.a.) and the Extraordinary Board Leadership Workshop Report (10.b.) for the Board to discuss.

A discussion by the members of the Board ensued, adding ILSDO Retreat information, suggesting getting feedback using a short survey, and better outreach to solicit libraries to offer presentations. One thought presented by an audience member suggested a simple survey, the request that the form be handed to the local librarian, and mailed in a SASE given by the presenter to the librarian. Another suggestion was made that there should be the ability to sign up for upcoming events at each presentation.

11. REPORTS OF CONSULTANT, ILLINOIS STATE LIBRARY ASSIGNED TO NSLS

Several members made comments.

12. CALL OF REPRESENTATIVES

Several representatives offered comments. The board members discussed their own libraries and what was going on, be it programs, fund raising, construction, etc.

Comments were solicited from the audience in which they actively participated.

13. ADJOURNMENT

Director Stretch moved to: Adjournment to Committee of the Whole session for the Power Point presentation.

The motion was seconded and passed unanimously by voice vote.

The Board adjourned to Workshop Session at 8:48 pm.