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May 2001 Meeting Minutes

BOARD OF DIRECTORS MEETING BOARD OF DIRECTORS 2000-2001 MEETING
NORTH SUBURBAN LIBRARY SYSTEM
21 May 2001- 7:00 p.m.
System Center

1. CALL TO ORDER
President William Seiden called to order the regular May meeting of the Board of Directors at 7:02 p.m.

2. ROLL CALL
Directors Present: Bishop, Black, Caviness, Ente, Faber, Hinaber, Johnson, Kaplan, Roalkvam, Roth, Seiden*, Valauskas, Wallens

Directors Absent: Sterling, Groh

3. ELECTION OF BOARD MEMBERS (Exhibit 3 - Self Nomination Forms Attached)

Since the President, Vice President and Secretary were up for reelection, Treasurer Paul Kaplan presided over the election process.

Director Kaplan asked that each of the candidates speak to their qualifications
for approximately two minutes. Ballots were distributed and the representatives
then voted.

Results of the election were as follows:

ACADEMIC LIBRARY
David F. Bishop
Northwestern University
SCHOOL LIBRARY
Barbara Stretch
Community Consolidated School District 15
PUBLIC LIBRARY
Barbara T. Balbirer
Lincolnwood Public Library

PUBLIC LIBRARY CONT.
Mimi Palmer Black
Ela Area Public Library

Bruce H. Ente
Wilmette Public Library District

G. Victor Johnson
Arlington Heights Memorial Library

Don Roalkvam
Indian Trails Public Library District
AT LARGE LIBRARY
Lori M. DeFiore
(1 year term)
ComEd's-The Power House

William S. Seiden
Am Shalom Congregation

Glen E. Williams, Jr.
(1 year term)
Fox River Grove Public Library District

NOT ELECTED
Nancy E. Sheldon
Warren-Newport Public Library

*President Seiden left and turned the gavel over to Vice President Don Roalkvam.

4. CONSENT AGENDA

a. Minutes of Board meeting 23 April 2001 (Exhibit 4.a. - Attached)

b. Checks issued from 4/1/01-4/30/01 (Exhibit 4.b. - Attached)

c. Financial Report Ten months ended 30 April 2001 (Exhibit 4.c. - Attached)

Financial Report Ten months ended 30 April 2001 - General Fund Only
(Exhibit 4.c. - Attached)

Director Richard Wallens moved to: Approve Consent Agenda.

The motion was seconded and passed unanimously by voice vote.

5. ADDITIONS TO AGENDA

There were no additions to the agenda.

6. UNFINISHED BUSINESS

There was no unfinished business.

7. NEW BUSINESS

a. Auto-Graphics Memo and Timeline (Exhibit 7.a. - Attached)

Assistant Director, Mary Witt, spoke to the Auto-Graphics Memo and Timeline. (Exhibit 7.a.)

Vice President Don Roalkvam, as Chair of the Management Affairs Committee, moved to: Approve the Auto-Graphics Memo and Timeline.

The motion was approved unanimously on a roll call vote.

b. 457 Deferred Compensation Program (Exhibit 7.b. - Attached)

Assistant Director, Jan Hayes, spoke to the 457 Deferred Compensation Program (Exhibit 7.b.)

Vice President Don Roalkvam, as Chair of the Management Affairs Committee, moved
to: Approve the 457 Deferred Compensation Program.

The motion was approved unanimously on a roll call vote.

c. Proposed Change in Internet Provider Service (Exhibit 7.c. - Attached)

Assistant Director, Jan Hayes, spoke to the proposed change in Internet Provider
Service (Exhibit 7.c.)

Vice President Roalkvam asked for a motion to: Approve proposed change in Internet Provider Service.

Director Johnson moved to: Approve the proposed change in Internet Provider Service.

The motion was seconded and passed unanimously on a roll call vote.

8. COMMUNICATIONS

There were no communications.

9. REPORT: SYSTEM DIRECTOR

a. Monthly Milestones (Exhibit 9.a. - Attached)

b. Oral report

System Director, Sarah Long, said that she had been reading and evaluating NSLS' progress over the last two years. She said that she hoped to apply fresh vision to implementing cost saving trends, taking advantage of opportunities and automating processes for efficiency and effectiveness.

c. NSLS Current Grant Projects - Miriam Pollack, NSLS Assistant Director (Exhibit 9.c. - Attached)

Assistant Director, Miriam Pollack, reported on the following grants (Exhibit 9.c.):
· Attracting and Keeping the Best through Work Redesign
· Recruiting a Diverse Support Staff in Academic, Public, School and Special Libraries
· COMPETENCIES AND CLOUT: an Institute for the Essential School Library Media Specialists
NSLS partnering grants:
· The Library and Law Enforcement: Partners in Community Awareness of Internet Safety
· Training Opportunities for School Library Support Staff
· Democratizing Human Genome Project Information: A Model Program for Education, Information and Debate in Public Libraries

10. REPORT: OFFICERS

Vice President Roalkvam reported on the passage by the Illinois General Assembly of House Bill 1785 (non-resident cards).

11. REPORTS: COMMITTEES, TASK FORCES, LIAISONS

a. Management Affairs (Exhibit 11.a. - Attached)

12. REPORT OF CONSULTANT, ILLINOIS STATE LIBRARY ASSIGNED TO NSLS

No report.

13. CALL OF REPRESENTATIVES

Several representatives made comments.

14. ADJOURNMENT TO WORKSHOP SESSION TO COMPLETE THE "ATTRIBUTES OF THE NEW NSLS BOARD OF DIRECTORS," IN PARTICULAR, ROLE THREE WHICH IS UTILIZATION OF BOARD MEMBERS' TALENTS AND STRENGTHS. (Exhibit 14 - Attached is the work to date)

Director Johnson moved to: Adjourn the May Board meeting to workshop session.

The motion was seconded and passed unanimously by voice vote. The Board adjourned at 8:25 PM.