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April 2001 Board Minutes

BOARD OF DIRECTORS MEETING BOARD OF DIRECTORS 2000-2001 MEETING
NORTH SUBURBAN LIBRARY SYSTEM
23 April 2001, 7:00 PM
Deerfield Public Library

1. CALL TO ORDER

President William Seiden called to order the regular April meeting of the Board of Directors at 7:05 PM.

2. ROLL CALL

Directors Present: Bishop, Caviness, Ente, Faber, Groh, Hinaber,
Johnson, Kaplan, Roalkvam, Roth, Seiden,
Valauskas, Wallens

Directors Absent: Black, Sterling

3. ADDITIONS TO AGENDA

There were no additions to the agenda.

4. CONSENT AGENDA

a. Approval of minutes of Board meeting 26 February 2001 (Exhibit 4.b.)

b. Checks issued from 2/1/01-2/28/01, 3/1/01-3/31/01 (Exhibit 4.b.)

c. Financial report nine months ended 31 March 2001 (Exhibit 4.c.)

d. Investments held at 31 March 2001 (Exhibit 4.d.)

Director Johnson moved to: Approve the Consent Agenda

The motion was seconded by Director Wallens and approved unanimously on a voice vote.

5. NEW BUSINESS

a. FY2001-02 Proposed Budget and Strategic Initiatives (Exhibit 5.a.)

Several questions were posed and answered.

President Seiden asked for a motion to approve FY2001-02 Proposed Budget and Strategic Initiatives.

Director Kaplan, as Chair of the Finance Committee, moved to: Approve the FY2001-02 Proposed Budget and Initiatives

The motion was approved unanimously on a roll call vote.

b. Group Medical Plan Insurance (Exhibit 5.b.)

Director Roalkvam, as Chair of the Management Affairs Committee, moved to: Approve the Change in Third Party Administrator for Group Medical Plan Insurance

Several questions were posed on item 5.b. and answered.

The motion was approved unanimously on a roll call vote, pending attorney approval of the contract with Allied Benefits Systems for third party administrator services.

6. UNFINISHED BUSINESS

a. NSLS Policies (Exhibit 6.a.)

Director Valauskas, as Chair of the Board Document Review Committee, moved to: Approve the NSLS Policies

Several questions were posed and answered.

The motion was approved on a roll call vote: 13 in favor (Bishop, Caviness, Ente, Faber, Groh, Hinaber, Johnson, Kaplan, Roalkvam, Roth, Seiden, Valauskas, Wallens)

b. Bylaws (Exhibit 6.b.)

Director Valauskas, as Chair of the Board Document Review Committee, moved to: Approve the NSLS Bylaws

Several questions were posed and answered.

The motion was approved on a roll call vote: 10 in favor (Bishop, Caviness, Ente, Faber, Groh, Hinaber, Roalkvam, Roth, Valauskas, Wallens) 2 against (Johnson, Kaplan) 1 Abstention (Seiden)

7. COMMUNICATIONS

None

8. REPORT: SYSTEM DIRECTOR

a. Monthly Milestones (Exhibit 8.a.)

b. Oral report

System Director Long reported on Library Advocacy Day in Springfield. System Director Long drew people's attention to Exhibit 14 "Attributes of the New NSLS Board of Directors" and the need to address values for each role at the May Board meeting.

c. Report of Town Meeting, 26 March 2001 (Exhibit 8.c.)

System Director Long reported on Town Meeting in detail.

d. NSLS Member Surveys - Mary Witt, NSLS Assistant Director

Assistant Director Mary Witt reported on NSLS Member Surveys in detail and mentioned complete results available on the website www.nslsilus.org, choose "About NSLS," choose "Member Survey Results".

9. REPORTS FROM OFFICERS

a. Director Roalkvam reported on the upcoming National Library Legislative Day and how many legislators will have staffers meet with us.

10. REPORTS: COMMITTEES, TASK FORCES, LIAison

a. Library Outreach Meeting, 21 March 2001 (Exhibit 10.a.)

Director Groh reported.

b. PPC and Advocacy Meeting, 2 April 2001 (Exhibit 10.b.)

Director Roalkvam reported.

c. Management Affairs Meeting, 10 April 2001 (Exhibit 10.c.)

d. Board Orientation and Development Committee

Director Faber, System Director Long and Director Johnson reported on changes to the self nomination form.Director Faber and Director Hinaber reported on the upcoming Botanic Garden orientation.

11. REPORT OF CONSULTANT, ILLINOIS STATE LIBRARY ASSIGNED TO NSLS

a. Karen Muskopf, liaison between the Board and the State Library, reported on:- Public library per capita grants - Milborne District is star lobbyist in State of Illinois. - New programs on Jean Wilkins' desk for approval. - Moratorium on digitization grants comes off this year after 2 years.- Project Next Generation coming to library in North Suburban area next year.- Mortensen Center hosted Eastern Europe visitors. They were impressed by libraries and systems. - Filtering is not an issue for this round of LSTA grants.

12. CALL OF REPRESENTATIVES

Several representatives made comments.

13. ADJOURNMENT

Director Johnson moved to: Adjourn the April Meeting of the Board of Directors

The motion was seconded and passed unanimously. The Board adjourned at 9:00 PM.